HESA SA data is output in the XML file format by Funding Year.
The fields in the HESA output file are described in the following table.
| HESA output file field | HESA level | Description | ebs field |
|---|---|---|---|
| RECID | N/A | The record type indicator. |
N/A - created on output. This field is mandatory. Note: RECID - the funding year concatenated with 054 (for example: 19054). |
| UKPRN | N/A | The UK Provider Reference Number. |
Institution Settings > General (Cross-System) > UK Provider Number This field is mandatory. |
| COURSEID | Level 1 and level 2 | The UI (course) code. |
Unit Instance > UI Code This field is mandatory. Note: Outputs Level 1 COURSEID. |
| OWNCOURSEID | Level 1 | The own course identifier. |
N/A Automatically generated. |
| AWARDBOD | Level 1 | The qualification awarding body for the qualification awarded. | Unit Instance > HESA Student Alternative > Award Body 1-8 |
| COURSEAIM | Level 1 | The qualification attained on successful completion of the course. |
Unit Instance > HESA Student Alternative > Course Aim This field is mandatory. |
| CTITLE | Level 1 | The long description of the course. |
Unit Instance > HESA Student Alternative > Long Description This field is mandatory. |
| REGBODY | Level 1 | The regulatory body for health and social care of students. |
Unit Instance > HESA Student Alternative > Regulatory Body 1-2 |
| TTCID | Level 1 | The teacher training course. |
Unit Instance > HESA Student Alternative > Teacher Training CRS This field is mandatory. |
| SBJCA | Level 1 | The subject of the course. | Unit Instance > HESA Student Alternative > Subject of Course 1-5 |
| SBJPCNT | Level 1 | The value applied (1 to 100) to the subject studied in the course. | Unit Instance > HESA Student Alternative > % Subject for CRS 1-5 |
| DELORG | N/A | The delivery organisation for a course. | Unit Instance > HESA SA Organisation > Delivery Organisation |
| DELORGPROP | N/A | The proportion of the teaching being undertaken by the organisation in delivery, organisation and location. | Unit Instance > HESA SA Organisation > Proportion Delivered |
| PCODELOC | N/A | The postcode for the location at which delivery is taking place. | Unit Instance > HESA SA Organisation > Organisation Post Code |
| HUSID | N/A | The learner's unique HESA student identifier. |
Learner Details > HUSID This field is mandatory. |
| OWNSTU | N/A | The provider's own identifier for the learner. |
Learner Details > Person Code and Learner Details > Secondary Person Code This field is mandatory. |
| BIRTHDTE | N/A | The Learner's date of birth. |
Learner Details > Date of Birth This field is mandatory. |
| FNAMES | N/A | The learner's forename and middle names. |
Learner Details > Forename and Learner Details > Middle Names This field is mandatory. Note: The contents of the Forename & Middle Names fields are concatenated. |
| SSN | N/A | The Student Support Number. |
Learner Details > Student Support Number [SSN] |
| SURNAME | N/A | The learner's surname. |
Learner Details > Surname This field is mandatory. |
| ULN | N/A | The Unique Learner Number (ULN) of the learner. Enter if known or use MIAP software to collect the data. | Learner Details > ULN |
| NUMHUS |
N/A (Learner Details) Level 1 (Special Details) |
An identification of the basic unit of 'a coherent engagement with the provider, aiming towards the award of a qualification(s) or credit' which is described in the HIN guidance section of HESA website. |
Special details > HESA Details > Student Instance Id [NUMHUS] or Learner Details > Student Instance Id [NUMHUS] This field is mandatory. Note: The Unit Instance field is used if the Special Details field is not populated. |
| DOMICILE (LOCAL) | N/A | The learner's country of domicile. |
Learner Details > County of Domicile [DOMICILE] This field is mandatory. Note: Local Value displayed mapped to HESA value via Ref data. |
| POSTCODE | N/A | The learner's postcode. |
Learner Details > Postcode Note: You must set an address type so that postcode information is included in a HESA output file. Refer to HESA Address Types Reference Data for more information. |
| PREVINST | N/A | The institution previously attended by the learner. Select from the drop-down list. | Learner Details > Previous Institution [PrevInst] |
| QUALENT3 |
N/A (Learner Details) Level 1 (Special Details) |
The highest qualification achieved by the learner prior to entry. |
Special details > HESA Details > Highest Qualification On Entry [QUALENT3] or Learner Details > Highest Qualification On Entry [QUALENT3] This field is mandatory. Note: The Unit Instance field is used if the Special Details field is not populated. |
| OWNQUAL | N/A | The provider's own identifier for qualification. | N/A |
| QUALGRADE | Level 1 | The grade achieved by the learner. |
Attainments > Actual Grade Note: Attainments recorded against a HESA Level 1 Enrolment |
| QUALSBJ | Level 1 | The main qualification subject. |
Attainments > Main Qual Subject This field is mandatory. Note: Attainments recorded against a HESA Level 1 Enrolment |
| QUALSIT | Level 1 | The examination phase (for example: summer). |
Attainments >Exam Sitting Note: Attainments recorded against a HESA Level 1 Enrolment |
| QUALTYPE | Level 1 | The qualification type. |
Attainments > HESA Qualification Type Note: Attainments recorded against a HESA Level 1 Enrolment |
| INCLUDE_IN_HESA | Level 1 | Whether to include in HESA output. |
Unit Instance > HESA Student Alternative > Include in HESA Note: Only includes records where Include In HESA is selected. |
| QUALYEAR | Level 1 | The qualification year. |
Attainments > Year Achieved Note: Attainments recorded against a HESA Level 1 Enrolment |
| OWNINST | N/A | The provider's own instance identifier. | N/A. Automatically generated. |
| COMDATE | Level 1 | The start date of the course occurrence. You can change this to the actual start date for this learner. |
Special Details > Start Date This field is mandatory. |
| ENDDATE | Level 1 | The end date of the course occurrence. You can change this to the actual end date for this learner. |
Enrolments > Progress Date This field is mandatory. Note: Progress Codes Progress Type not in ( 'A' or 'N' or 'L' or null). |
| FUNDCODE | Level 1 | Whether the learner is eligible for funding. | Special Details > HESA Details > Fundable Code |
| FUNDCOMP | Level 1 | The completion of year of the instance. | Enrolments > HESA FUNDCOMP |
| FUNDLEV | Level 1 | The level applicable to the funding council HESES (Higher Education Students Early Statistics). | Special Details > HESA Details > Fund level and Level for HEIFES |
| GROSSFEE | Level 2 | The gross fee charged before any financial support from the provider. | Amount Payable |
| INTENTLEV | Level 1 | The intended level of MPhil/PhD studies. | Special details > HESA Details > Mphil/PHD Intent Level |
| NETFEE | Level 2 | The net fee charged after any financial support from the provider. | Actual Fee |
| RSNEND | Level 1 | The reason for ending the instance. | Enrolments > Progress Code |
| SPLENGTH | Level 1 | The number of units (1 to 99) assigned to the course. |
Unit Instance > Unit Instance Occurrence > HESA Student Alternative > Number of Units This field is mandatory. |
| UNITLGTH | Level 1 | The duration of the course unit. |
Unit Instance > Unit Instance Occurrence > HESA Student Alternative > Unit of Length This field is mandatory. |
| Funding Year | Level 1 | Specifies the Funding Year the record is to be returned in. This field is not included in the return. | Enrolments > HESA Financial Support > Funding Year |
| APPSPEND | Level 1 | The financial support being returned as part of the commitments detailed in the providers access and participation plan. | Enrolments > HESA Financial Support > Appspend Commitment |
| FINAMOUNT | Level 1 | Records the amount of financial support received by the learner. | Enrolments > HESA Financial Support > Financial Support Amount : £ |
| FINTYPE | Level 1 | The type of financial support being reported. | Enrolments > HESA Financial Support > Financial Support Type |
| CAMPID | Level 2 | The study location at which the learning will take place. |
Unit Instance > Unit Instance Occurrence > Study Loc Code This field is mandatory. Note: Outputs the associated site code. |
| DISALL | Level 2 | Whether the learner is in receipt of a Disabled Students Allowance (DSA). | Special details > HESA Details > Disabled Student Allowance |
| EXCHIND | Level 2 | Whether the learner is involved in an exchange programme. |
Special details > HESA Details > Exchange Indicator This field is mandatory. |
| INITIATIVES | Level 2 | Whether the learner is part of an independently monitored scheme. | Special details > HESA Details > Initiative 1-3 |
| LOCATION | Level 2 | The study location at which the learning will take place. |
Unit Instance > Unit Instance Occurrence > Study Loc Code Note: Outputs the location code. |
| LOCSDY | Level 2 | The learner's study location. |
Special details > HESA Details > Location of Study or Unit Instance > Unit Instance Occurrence > HESA Student Alternative > Location of Study This field is mandatory. Note: The Unit Instance field is used if the Special Details field is not populated. |
| MODE _OF_STUDY | Level 2 | An indicator of the mode of study expressed in terms of the HEFCE Higher Education in Further Education: Students survey (HEIFES) definitions. The mode recorded should be the mode at the end of year of programme of study being funded, or, if this is after the end of the ILR year, the mode on 31 July. |
Special details > HESA Details > Mode of Study or Unit Instance > Unit Instance Occurrence > HESA Student Alternative > Mode of study Note: The Unit Instance field is used if the Special Details field is not populated. |
| MSTUFEE | Level 2 | The major source of tuition fees for the learner. |
Special details > HESA Details > Major Source of Fees or Unit Instance > Unit Instance Occurrence > HESA Student Alternative > Major Source of Fees Note: The Unit Instance field is used if the Special Details field is not populated. |
| NOTACT | Level 2 | Whether the learner is actively studying. | Enrolments > Not in Active HESA Study |
| PERIODEND | Level 2 | The date the progress code was set. |
Enrolments > Progress Date This field is mandatory. Note: Progress Codes Progress Type not in ( 'A' or 'N' or 'L'). |
| PERIODSTART | Level 2 | The start date of the course occurrence. |
Special Details > Start Date and UIO Details > Start Date This field is mandatory. |
| PRIPROV | Level 2 | The provider supplying the majority of the course tuition. |
Special details > HESA Details > Main Provider (Not UKPRN) or Unit Instance > Unit Instance Occurrence > HESA Student Alternative > Main Provider (not UKPRN) Note: The Unit Instance field is used if the Special Details field is not populated. |
| STULOAD | Level 2 | The institution's best academic judgement of the full-time equivalence of the learner (for this record) during the reporting year 01 August to 31 July. |
Special details > HESA Details > Student Instance (FTE) or Unit Instance > Unit Instance Occurrence > HESA Student Alternative > Student Instance FTE This field is mandatory. Note: The Unit Instance field is used if the Special Details field is not populated. |
| YEARPRG | Level 2 | The calendar year the course takes place. |
Special details > HESA Details > Year of Course or Unit Instance > Unit Instance Occurrence > HESA Student Alternative > Year of Course This field is mandatory. Note: The Unit Instance field is used if the Special Details field is not populated. |
| YEARSTU | Level 2 | The instance year. |
Special details > HESA Details > Student Instance Year or Unit Instance > Unit Instance Occurrence > HESA Student Alternative > Year of Course This field is mandatory. Note: The Unit Instance field is used if the Special Details field is not populated. |
| DISABLE [Local] ILR & HESA | N/A | The learner's disabilities. |
Learner Details > Learn Diff/Dis This field is mandatory. |
| ETHNIC [Local] ILR & HESA Slight variation of values | N/A | The ethnic origin of the learner, based on the 2011 census. | Learner Details > Ethnicity |
| GENDERID | N/A | The learner's gender identity. | Learner Details > Gender ID [GenderId] |
| NATION | N/A | The learner's nationality. |
Learner Details > Nationality [NATION] This field is mandatory. |
| RELBLF | N/A | The learners' religion or belief. |
Learner Details > Religion or Belief [RelBlf] This field is mandatory. |
| SEXID | N/A | The learner's sex. |
Learner Details > Sexual Identification [SEXID] This field is mandatory. |
| SEXORT | N/A | The learner's sexual orientation. | Learner Details > Sexual Orientation [SexOrt] |
| ENGPRINONUK | N/A | Whether the learner's study is primarily outside the UK. | Learner Details > Enrolments > HESA Details > Primarily outside the UK |
| ESTRANGED | N/A | Whether the learner is estranged. | Learner Details > Estranged |