Register Usage Codes

Use this reference data to manage the register usage code values that are used by staff to mark registers.

The fields displayed are dependent on the option selected in the Mark Type drop-down. Select from the following:

Learner

The fields on the Register Usage Codes screen are described in the following table.

This field	Holds this information...
Usage Code	The usage code.
Alternate Key	An alternative key that can be used to enter the usage mark.
Description	A description of the usage code.
Attendance code	The attendance code. Enter one of the following: Y - indicates a positive attendance (that is: present) N - indicates a negative attendance (that is: absent) ~ - indicates to ebs to ignore this mark when determining attendance For example: if there are 11 learners in a class and 9 have usage codes with an attendance code of 'Y', one has a usage code with an attendance code of 'N' and one has usage code with an attendance code of '~', the percentage present is 90% because the '~' is ignored.
Default Positive	Whether this is the default positive mark if marked as present in ebs: ontrack Hub or the Engage app. The mark can be edited afterwards in ebs: shape if required. Note: A default positive must be defined in order for ebs: shape to open correctly.
Default Negative	Whether this is the default negative mark if marked as present in ebs: ontrack Hub or the Engage app.
Active	Whether the register usage code record is active.
Late	Not restricted and can if other settings add late minutes “Record late minutes on eREgisters” institution settings.
Partial	Whether a learner is partially present. Note: If this field is not ticked you will be unable to record a partial absence for the relevant usage code on the Report an Absence screen in Learner Hub.
Not available in ontrack	Whether to only make the mark available in ebs: central and not ebs: ontrack Hub.
Cannot be overwritten in ontrack	Whether the mark cannot be overwritten in ebs: ontrack Hub after being set in ebs: central (for example: this can be used for absences declared in advance).
Mark absent on exam	Whether the the Absent field on Exams Manager > Exam Entries is updated when a learner is marked as absent for an exam register in ebs: ontrack Hub.
Positive for EMA?	Usage codes to be included in EMA need to have this column set to 'Y'.

Room or Staff

The fields on the Register Usage Codes screen are described in the following table.

This field	Holds this information...
Usage Code	The usage code.
Alternate Key	An alternative key that can be used to enter the usage mark.
Description	A description of the usage code.
Attendance code	The attendance code. Enter one of the following: Y - indicates a positive attendance N - indicates a negative attendance
Default Positive	Whether this is the default positive mark if marked as present in ebs: ontrack Hub or the Engage app. The mark can be edited afterwards in ebs: shape if required. Note: A default positive must be defined in order for ebs: shape to open correctly.
Default Negative	Whether this is the default negative mark if marked as present in ebs: ontrack Hub or the Engage app.
Active	Whether the register usage code record is active.