SDR
The SDR module in ebs: central facilitates the data entry requirements and production of the Single Data Return (SDR) files.
The SDR is a set of data items that is required by the New Zealand Ministry of Education (MoE) and the Tertiary Education Commission (TEC). The data is used by these bodies for funding, monitoring performance against Investment Plans, publishing performance information, and statistical reporting purposes.
SDR management has been developed to enable colleges to manage the process of making the SDR returns efficiently, and to make the process of generating and running the SDR as automatic and as error-free as possible.
The DSR (Data System Refresh) is a planned update to the way that the data for the SDR is collected. The transition to the new collection method is planned to be completed by early 2025. Following the DSR the return file and content will be changing. New data needs to be collected and the format of the return will now be expected to be .csv. During the transition period you will be able to produce both the old and new style SDRs. To avoid confusion the new style return will be referred to as the SDR 2025+.
The ebs SDR functionality is contained in one module, where you can manage the production of the SDR return files. The Course Register file can be produced independent of the other SDR return files. This makes it possible to send the Course Register file to the MoE before the other files are ready.
The SDR record for a learner is held in the base ebs tables: PEOPLE, PEOPLE_UNIT, and ADDRESSES. These tables contain all the learner details required by the MoE and the college to produce the SDR return.
The Enrolments module in ebs: central enables the collection and maintenance of all the SDR data. The fields required for the SDR are labelled with the appropriate SDR field number.
Academic staff can also view key SDR data in ebs: ontrack Hub relating to the key Student, Course, and Enrolment SDR files.
This online documentation covers how to do the following in the SDR module: