Timetables and Registers Roles

You must have the appropriate roles to use ebs: shape. These roles are set up in the User Management module.

The following groups contain the roles for use in the ebs: shape module:

The roles for the Registers module are located in the ebs: shape Registers group.

ebs: shape Registers Roles

The roles available in the ebs: shape Registers group are described in the following table:

Menu Allows users to...
Administrator Full access to the Registers module functionality in ebs: shape (that is: users with the Administrator role can undertake all tasks in the Registers module).
Edit all registers Edit all registers in the Registers module in ebs: shape.
Edit registers for user's organisations Edit registers associated only with their department in the Registers module in ebs: shape.
Manage Learner Groups Manage groups (that is: assigning/moving learners) in the Registers module in ebs: shape.
Mark all registers Mark all registers irrespective of organisation in the Registers module in ebs: shape.
Mark registers for user's organisations Mark all registers associated with their organisation/department in the Registers module in ebs: shape.
Registers Superuser Move registers that have been marked in ebs: shape.
Run Reports Run reports for the Registers module, if:
  • Reports have been configured for the institution
  • Use of the role has been enabled in the Reports module (Edit Report > Security)
View all registers View all registers in the Registers module in ebs: shape (read only).

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The roles for the Timetables module are located in the ebs: shape Timetables group.

ebs: shape Timetables Roles

The roles available in the ebs: shape Timetables group are described in the following table.

Menu Allows users to...
Administrator Full access to the Timetables module functionality in ebs: shape (that is: users with the Administrator role can undertake all tasks in the Timetables module).
Edit all events Edit all timetable events in the Timetables module in ebs: shape.
Edit events for user's organisations Edit timetable events only belonging to their organisation units in the Timetables module in ebs: shape.
Manage Learner Groups Manage groups of learners (that is: assigning/moving learners) in the Timetables module in ebs: shape.
Run Reports Run reports for the Timetables module, if:
  • Reports have been configured for the institution
  • Use of the role has been enabled in the Reports module (Edit Report > Security)
View all events

View all timetable events in the Timetables module in ebs: shape (read only).

Note: The Edit All Events role overrides the View All Events role.
Work with exam events Edit exam events through timetables in the Timetables module in ebs: shape (that is: events created via the Exams system).

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