Use the Register Usage Codes reference data to manage the values that are used by staff to mark registers. There are three different mark types that hold usage codes:

• Learner
• Staff
• Room

The Learner mark type differs slightly from that of the Room and Staff types.

Room and Staff mark types are the same except they do not have a Positive Attendance or a Positive for EMA fields but are not relevant to users of Ontrack Staff Hub.

When you mark a register, the staff and rooms associated with it will be automatically marked with the default positive mark for them. This can then be edited in Shape after if necessary.

The fields on the Register Usage Codes screen for learners are described in the following table.

This field	Holds this information...
Usage Code	The usage code used when marking a learner's attendance.
Alternate Key	The alternate key that can be used for the usage code. This functionality is not applicable to Ontrack Staff Hub.
Description	The description of the usage code.
Positive Attendance?	Whether the usage code is positive or not. Select from the following options for this field: Positive Neutral Negative
Default Positive	Whether this is the default positive mark. This usage code will be applied when using the one-click marking in Ontrack Staff Hub.
Default Negative	Whether this is the default negative mark. This usage code will be applied when using the one-click marking in Ontrack Staff Hub.
Active	Whether the usage code is active or not.
Late	Whether the usage code is for a late mark. Enabling this setting allows you to set late minutes on a register in Ontrack Staff Hub.
Not Available in Agent	Excludes the usage code from being used in the Mark drop-down list in Ontrack Staff Hub.
Cannot be overwritten in Agent	If set, these values cannot be changed (that is: are made read-only in the Mark field) when they are used to mark eRegisters on the Mark Register page.
WAL Positive for EMA?	Whether the field is positive for the EMA.

Use the Filter Definitions (ILP) screen to define definitions that users can select from them when creating cohort groups for the ILP.