Print Letters

Select the Print Letter option to print an application or offer letter to your default system printer.

The Reports window is then displayed.

The available options in the list are the reports that are stored in ebs Reports that have the following parameters set under the Application Context section on the Edit Report page:

• Application = ‘ebs4’
• Context = ‘Application’

When the required letter is selected, you can click OK to print the application or offer letter.

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Select the Request Print option to add the application or offer letter to the batch printing queue.

The Reports window is then displayed, where you can select the required letter and click OK.

If you have the Run Reports or Batch printing administrator role, you can then open the Batch Printing module to select application or offer letters for printing when required.

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Select the Preview Print option to preview the application or offer letter.

The Reports window is then displayed, where you can select the required letter and click OK.

The Application Letter/Offer preview window is then displayed.

From this window you can print, and export the application or offer letter. You can also click the Request Report button to add the selected letter to the batch printing queue.

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Select the Email Letter option to send an electronic copy of the application or offer letter to the learner.

The Email Reports window is then displayed. When the required letter is selected, it is automatically attached to the email as a .pdf file. The system checks that the email addresses entered are in valid email format.

The fields on the Email Reports window are described in the following table.

This field	Holds this information...
Sender	The email address of the institute, as defined by the Sending e-mail address institution setting on the Reports and Reporting Services screen.
To	The recipient of the email. This field automatically populates with the email address entered on the Learner Details screen. You can click the Search button to display the Email Search window, where you can search for the required email address.
Cc	The Cc (carbon copy) email address. You can click the Search button to display the Email Search window, where you can search for the required email address.
Bcc	The Bcc (blind carbon copy) email address. You can click the Search button to display the Email Search window, where you can search for the required email address.
Subject	The subject of the email. This field is mandatory.
Format	Select from Plain Text, or Html.
Body	The body text of the email. This field is mandatory.

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