Event Types

Use this reference data to label timetable events with a type (for example: teaching, meeting, exam and so on within the exams context). An exam event type is required for exams to display in ebs: shape.

Event types can be assigned a colour, so they are readily identifiable when viewed on the timetable. You will need to create at least one event type, as this is a mandatory field when creating a new event.

Configure Event Types

The fields on the Event Types screen are described in the following table.

This field	Holds this information...
Event Type	The code for the event type being created.
Short Description	The short description for the event type being created.
Long Description	The long description for the event type being created.
Default Register Type	The default registers type for this event type. Select one of the following: eReg Manual OMR
Default Function Staff	The default function for the member of staff in this event type. Select from the drop-down list.
Default Function Student	The default function for the student in this event type. Select from the drop-down list. Generally, this would be ‘Candidate’ having been created in Person Functions reference data.
Default Layout	The default layout for this event type. Select from the drop-down list.
Background Colour	The hexadecimal colour codes for timetable bricks.
BI	Whether events of this type should be included in Business Intelligence (BI) attendance calculations.
Active	Whether this is an active record.
Viewable by Learners	Whether this event type is viewable by learners via ebs: ontrack Learner Hub.
Learner Event Notifications	Whether learners should be notified of any event changes.
Update Register with Planned Absence	Defines whether a register is automatically updated when a planned absence is reported by either a learner or tutor.

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