Submissions

Use the Submissions screen to view a list of all the exam submissions created on the Generate Submissions screen.

You can use the Condition Builder to locate the submission information that you would like to view.

Note: The grid can also be filtered to display board-specific fields by selecting from the filters drop-down menu in the grid toolbar.

Submissions grid filters

If required, you can navigate to the Output Submission or Grids screens relating to a submission by right-clicking on the relevant record and using the Go To functionality. Refer to Use the Go To Functionality for further information.

The Submission Details tab is displayed by default when a record is selected in the grid.

Submission Details Tab

Select the Live check box if the submission has been sent to the exam board.

Note: The Live check box can be selected in the Submission Details tab or in the grid.

The fields in the Submission Details tab are described in the following table.

This field	Holds this information...
Board Code	The exam board code.
Board Type	The exam board type.
Board Occurrence	The user-defined exam board occurrence code.
Live	Whether this submission has been sent to the exam board. The submission is live once sent.
Submission Number	The generated submission number.
Submission Type	The type of submission.
Submission Series	The exam period for which this submission was made (for example: 6G=June GCSE, 6A=June A Level, and so on).
Centre Code	The code used by the exam board for the college/centre within the college.
First Submission	Whether this is the first submission.
Second Submission	Whether this is the second submission.
Date Submission Sent	The date the submission was sent.
Date of Submission Last Output	The date the submission was last output.
BTEC First Invoice	The BTEC first invoice number.
BTEC Prefix Invoice	The BTEC prefix invoice.
CGLI Marked Flag	Filters the City & Guilds submission. Select one of the following options: M - Marked (default) A - All U-Unmarked Note: This is applicable to City & Guilds exam boards only.
CGLI Processing Period	The month that dated entries are to be entered in (for example: 1=January, 2=February, and so on). Note: This is applicable to City & Guilds exam boards only.
GCE/GCSE Board Identifier	The exam board ID. Note: This is applicable to GCE/GCSE exam board types only.
The GCE/GCSE Board Short Name	The short name of the exam board. Note: This is applicable to GCE/GCSE exam board types only.
Candidate Number	The candidate number.
GCE/GCSE Data Type	This is calculated based on the ‘Submission Type’ and ‘Generate as Amendment From’ fields on the Generate Submissions screen. The following values can be set: ‘E’ = Entries (if submission type is set to ‘GC/ENTRY’ and ‘Generate as Amendment From’ is blank) ‘A’ = Amendment Submission (if the submission type is set to ‘GC/ENTRY’ and ‘Generate as Amendment From’ is populated) ‘F’ = Forecast Grades (if submission type is set to ‘GC/FORECAST’) Note: This is applicable to GCE/GCSE exam board types only.
GCE/GCSE Sequence Number	An automatically generated sequence file number, as user-defined in exams central. Note: This is applicable to GCE/GCSE exam board types only.
GCE/GCSE Submission Year	The year in which the exam submission will be made. Note: This is applicable to GCE/GCSE exam board types only.
Qualification Set	The qualification set (if set against the corresponding exam occurrence). Note: This field is now obsolete.
BTEC Include Closed	Filters a BTEC return to include/exclude entries marked as closed. Note: This is applicable to BTEC exam boards only.
Created By	The user who created the submission.
Created Date	The date the submission was created.

Click the Learners tab to view learner information.

Note: This information is read-only.

Learners Tab

The fields in the Learners tab are described in the following table.

This field	Holds this information...
Person Code	The candidate's person code, as defined in ebs: central.
Candidate Name	The candidate's name.
Candidate No.	The candidate's candidate number.
Candidate Status	The candidate's candidate status.
Sex	The candidate's sex.
Date of Birth	The candidate's date of birth.
Centre Code	The centre code for the exam.
Centre No.	The centre number for the submission.
UCI	The candidate's Unique Candidate Identifier (UCI).
ULN	The candidate's Unique Learner Number (ULN).
Option 1-12	The candidate’s exam options. These are taken from the Exam Submission Reference in Exam Details.