Users with valid ebs4ILR licence can access View Enrolments by clicking the View on Enrolments button, added to the Learner ribbon and enabled when a saved record is displayed on the Learner Details screen or when the Prior Attainment Entity screen is displayed.

The View on Enrolments window is displayed where you can view the relevant learner's enrolment records, including 'Start Date' that can be used to populate the ‘DateLevApp’ field on the Prior Levels screen.

The LSC28DAT.TXT file, which populates the LSC_VERIFIERS table, can now be imported using the Imports screen (accessed by clicking the Imports button on the System ribbon). The file is available on the Communities site.

The following updates are included in the LSC28DAT.TXT file:

• Appendix D - update to Domicile Codes

• Appendix L - update to SOCCODE 2010

• Appendix Q - update to Grades

• PriorLevel values added for the new Prior Level entity:

  • 1 - Entry Level

  • 2 - Level 1

  • 3 - Level 2

  • 4 - Full Level 2

  • 5 - Level 3

  • 6 - Full Level 3

  • 7 - Level 4

  • 8 - Level 5

  • 9 - Level 6

  • 10 - Level 7 and above

  • 97 - Other qualification, level not known

  • 98 - Not known

  • 99 - No qualifications

• Prior Attainment Codes - Pre-2021/22 codes remain to service Legacy records

• Other Employment Type [OET] values:

  • 1 - learner has been made redundant

  • 2-7 - Unassigned

• SOF Descriptions added, with 10 new unassigned codes:

  • SOF 118 - Sheffield City Region Combined Authority

  • SOF 119 - West Yorkshire Combined Authority and 10 new unassigned codes

• LDM - 100 new unassigned codes

The following fields are included in the 2020/21 XML output file:

• Other Employment 1

• Other Employment 2

The 2021/22 funding year (that is: funding year 28) can now be selected in ebs: central.

The output file format is ILR-LLLLLLLL-YYYY-yyyymmdd-hhmmss-NN.XML, where:

• ILR - the output type

• LLLLLLLL - the UK provider reference number (UKPRN)

• YYYY - the year of collection (for example: 2021 to 2022 is 2122)

• yyyymmdd-hhmmss - the time and date of the file generation

• NN - the serial number of the file

The following fields have been added:

• The Other Employment (1) and Other Employment (2) fields have been added to the Learner Employment section of the Employments & Placements screen (accessed by navigating to Learner Search > Learner Details > Enrolments & Placements)

  

• The Other Employment (1) and Other Employment (2) fields have been added to the Employment tab in ILR Manager

  

The following fields have been changed:

• The Apprenticeship Pathway Code field has been renamed to Pathway on the Aims tab in ILR Manager and has been extended from 3 to 4 digits in length

  

• The Apprenticeship Pathway field has been renamed to Pathway (accessed by navigating to Learner Search > Learner Details > Enrolments > Special Details > Use Special Details) and has been extended from 3 to 4 digits in length

  

• The Apprenticeship Pathway field has been renamed to Pathway (accessed by navigating to Curriculum Search > Curriculum Details > UIOs > Learning Aims > Grid) and has been extended from 3 to 4 digits in length

  

• The Apprenticeship Pathway field has been renamed to Pathway (accessed by navigating to Learner Manager > Enrolments Tab > Grid) and has been extended from 3 to 4 digits in length

  

• The Apprenticeship Pathway field has been renamed to Pathway Code (accessed by navigating to Curriculum Manager > UIO Learning Aims Tab > Grid) and has been extended from 3 to 4 digits in length

  

• The Apprenticeship Pathway field has been renamed to Pathway Code (accessed by navigating to ontrack Hub > Learner > ILR > ILR Details > Learner Aim Details)

  

• The Apprenticeship Pathway field has been renamed to Pathway (accessed by navigating to ontrack Hub > My Courses > Search for Course > View Course Details > Learning Aims)

  

• The Prior Attain field has been moved between [HE Sup 4(other)] and [Pupil Premium 1] field on the ILR tab in ILR Manager

  

• The Prior Attainment field has been moved to the Redundant Fields (For 2021/22 Onwards) section of the Learner Details screen

  

The Prior Level Details tab has been added to the Learner pane in Learner Details for users with the EBS4ILR licence, where you can add, edit, delete and save prior attainment records.

You can use the View on Enrolments button to view the relevant learner’s enrolment records, including the 'Start Date' that can be used to populate the ‘DateLevApp’ field for the earliest Learner Aim.

You can navigate to Prior Levels screen by selecting Prior Level Details from the Go To drop-down list in ILR Manager after selecting the relevant record in the grid.

The following changes have been made to reference data:

• The ILR Prior Level (PriorLevel) screen has been added, where you can view output the values from the ILR Return, including Funding Year, Code, Description and Active columns.

  

• The ILR Other Employment Type (ESMType OET) screen has been added, where you can view employment values.