Attendance Reporting for 4.38
The Attendance Reporting module has been added for 4.38.
The new AttendanceReporting licence unlocks the following functionality:

The Attendance Reporting screen has been added.
The following institution settings have been added to this screen.
This field | Holds this information... |
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Allow Self-Attendance | Whether to enable learners to mark themselves as present for register events. |
Pre-event generation allowance (minutes) | How early a tutor can generate a PIN before the register event starts. |
PIN acceptance timeframe (minutes) |
The time in minutes that a PIN is accepted so that a learner is marked as present, rather than late. This defaults to 15 minutes. |
Percentage of learners to validate | The percentage of learners to validate as present in the register event. For example: if this is set to 10 (that is: 10%), for a class of 100 learners, when the tutor clicks verify learners, the system randomly selects 10% of learners who self-attended. If 90 learners self-attended out of a class of 100, the system will select nine learners for the tutor to confirm attendance. |
Validate empty marks | Whether to notify the tutor if there is no mark recorded against any learners. |
Self-Attendance present mark | The register mark to use if a self-attending learner is present. |
Self-Attendance late mark | The register mark to use if a self-attending learner is late. |

The PIN button has been added to the Mark Register screen in ebs: ontrack Hub (accessed by clicking a register in the My Registers screen) for active register events.
Clicking this button displays a unique PIN that learners can use in ebs: ontrack Learner Hub on the Attendance Reporting screen, to mark themselves as present for the register event.
You can use the Mark Register screen to do the following:
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Click the PIN to display the Event Pin window
The Event Pin window can be shared with learners (for example: on a shared display)
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Click the Verify Learners button to verify attendance
The Verify Learners screen is displayed where you can confirm attendance for:
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Learners that have self-attended
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Learners without a register mark
Visibility of learners without a register mark requires the Validate empty marks institution setting (on the Attendance Reporting screen) to be set to 'Y'.
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Click VALIDATE AND SUBMIT to confirm attendance.

Learners can confirm their attendance for an event in ebs: ontrack Learner Hub by entering the relevant event PIN on the Attendance Reporting screen (accessed by clicking the Attendance Reporting option in the navigation pane).