03 March 2025

HESA Data Futures for 4.42

The following changes have been made to the HESA Student-Data Futures module for 4.42:

Use of HESA Data Futures is controlled by the EBS4HESAALT licence.

A large number of updates have been made to the front and backend of ebs to facilitate the completion of the HESA Student Data Futures return.

  • REST services added for creating and updating HESA unit instance module settings.

  • The People (PUT) and People (POST) REST services have been updated to include the SOC202 field.

  • Institutions can now access the HESA output function to generate a HESA output file.

  • In Unit Instance details HESA Course Roles are now enabled for HESA Level 1 courses. This field is a text field to allow entry of either a UKPRN or one of the following generic values

    • 5043 - Other UK private body

    • 5044 - Other UK public body

    • 5057 - Overseas organisation

  • In Unit Instance details the HESA return tab has been renamed to HESA Student. Inside the tab the following naming changes have been made

    • Course Aim is now Qualification Category.

    • Student Instance FTE is now Student Load.

    • Year of Course is now Programme year.

  • In Unit Instance Occurance Details inside the Fees screen in Curriculum you can choose which fees are to be included in the HESA return.

  • In Learner Details a new field SOC2010 Code has been added to the HESA Only Details section.

  • In the Learner Details screen, a new option HESA Language Proficiency has been added. This gives access to a grid allowing for multiple entries to be made.

  • On the enrolment details screen it is now possible to select multiple funding body options.

  • In Enrolment details the HESA Financial Support tab is now against HESA LEVEL 2 courses, not Level 1.

Updates in SP1

  • HESA DF output has been updated to include off venue activities. This includes the following fields:

    • Off venue activity identifier (OVAID)

    • Activity duration amount (ACTDURATION)

    • Activity duration type (ACTDURATIONTYPE)

    • Activity end date (ACTENDDATE)

    • Activity start date (ACTSTARTDATE)

    • Activity type identifier (ACTTYPEID)

    • Country (COUNTRY)

    • Host identifier (HOSTID)

    • Host identifier type (HOSTIDTYPE)

    • Mobility scheme (MOBSCHEME)

    • Module instance identifier (MODINSTID)

  • An Off Venue Activities tab has been added to the enrolment details screen. This tab is only active for HESA level 2 and 3 courses.

  • Reference data fields have been added to allow the input, update and maintenance of data required by HESA. The following data sets have been added:

    • Care Leaver

    • Credit Scheme

    • Gender Identity

    • Nationality

    • Parental Education

    • Religion

    • Sex Identifier

    • Sexual Orientation

    • Socio-Economic Classification

    • Highest Qual on Entry

  • For Welsh and UK institutions a Scottish Candidate Number field has been added to the learner details screen.

  • Welsh institutions can now classify HESA codes to grades using any award scheme. This is done through reference data.

  • Welsh institutions can now access the HESA output function to generate a HESA output file.

Updates in SP2

  • The Enrolment (PUT) and Enrolment (POST) REST services have been updated to include the many new required fields.