03 March 2025

SDR Changes 4.43

The following change has been made to the SDR module for 4.43 in Service Pack 2:

  • Options are now available throughout ebs to produce the 2024 returns.

  • The following reference data screens have been added:

    • Consortium


    • Disability Status


    • ITE Sector

    • ITE Subject

    • Return Type

  • The following changes have been made to existing reference data:

    • In the Country of Citizenshipreference data, we have added the following options.

      • AIA - Anguilla

      • BMU - Bermuda

      • BTN - Bhutan

      • CYM - Cayman Islands

      • HKG - Hong Kong (Special Administrative Region)

      • MAC - Macau (Special Administrative Region

      • VGB -Virgin Islands, British

      • 999 - Not Stated

    • In the Ethnicity reference data we have added the following data.

      • 400 - Asian nfd

      • 944 - Don't Know

      • 955 - Refused to Answer

      • 966 - Repeated Value

      • 977 - Response Unidentifiable

      • 988 - Response Outside Scope

    • In Gender reference data the descriptions have been updated as follows

      • M - Male / Tāne

      • F - Female / Wahine

      • D - Another gender / He ira kē anō

  • In Gender reference data the descriptions have been updated as follows

    • M - Male / Tāne

    • F - Female / Wahine

    • D - Another gender / He ira kē anō

  • In Intramural Extramural Attendance reference data the previous values have been removed and replaced with the following:

    • 5 - Intramural and residing in New Zealand

    • 6 - Extramural/Synchronous and residing in New Zealand

    • 7 - Extramural/Asynchronous and residing in New Zealand

    • 8 - Intramural and residing overseas

    • 9 - Extramural/Synchronous and residing overseas

    • 10 - Extramural/Asynchronous and residing overseas

  • In Iwi Affiliation reference data the following changes have been made:

    • Codes 4000 and 6000 have been removed.

      The following codes have been added

    • 0121 - Ngāti Kahu ki Whangaroa

    • 4444 - Don't Know

    • 7777 - Response Unidentifiable

      The following codes have been updated

    • 0805 - Ngāruahine

    • 2311 - Te Waipounamu Region, Iwi not named

  • In Schools reference data the following fields have been added or amended:

    • 603 - KingsGate School

    • 961 - Te Paepae o Aotea

    • 1585 - St Anthony's School (Wanganui)

    • 3612 - Mangakotukutuku College

    • 3618 - Te Kura a Iwi o Ngati Kauwhata

    • 3619 - Te Kapehu Whetu

    • 3620 - Pinnacle Global Academy

    • 3625 - Maruawai College

    • 3630 - Elim Christian College (Mt Albert)

    • 6948 - Albany Junior High School

    • 6962 - Te Wharekura o Mauao

    • 6963 - Papamoa College

    • 6975 - Garin College

    • 6977 - Hobsonville Point Secondary School

  • In Postcodes reference data the following data has been added:

    • 2124

    • 7999

    • 8016

  • In Support Needs Types reference data the following fields have been added:

    • 1 - Access to assistive technology (e.g., for reading, writing, communication) .

    • 2 - Accessible format resources for course content.

    • 3 - Mobility and transport (e.g., navigator support to help movement around campus, mobility carparks, personal emergency evacuation plan).

    • 4 - New Zealand Sign Language Interpreter.

    • 5 - Support with reading, writing, and communicating in learning sessions, exams, and assessments.

    • 6 - Other learning or disability support.

    • 7 - No, I do not need support at this time.

  • Two new columns have been added to the General tab of the UI details page to allow completion of details required for the DSR. These are:

    • Discounted Course Tuition Fee

    • Disc. Compulsory Course Costs Fee

  • Seven new columns have been added to the Learner Details page to allow completion of details required for the DSR. These are:

    • Iwi Affiliation 4 (SDR)

    • Iwi Affiliation 5 (SDR)

    • Iwi Affiliation 6 (SDR)

    • Ethnicity 4 (SDR)

    • Ethnicity 5 (SDR)

    • Ethnicity 6 (SDR)

    • Disability Status (SDR)

  • Sixnew columns have been added to the Enrolment Details page to allow completion of details required for the DSR. These are:

    • Consortium (SDR)

    • ITE Sector (SDR)

    • ITE Subject 1 (SDR)

    • ITE Subject 2 (SDR)

    • ITE Subject 3 (SDR)

    • ITE Subject 4 (SDR)

Service Pack 3 Updates

  • A new role has been added in Central User Management. The ebs: central Support Needs role can be used to control which users can see and edit disability support needs of learners.

    • Manage Support Needs, allows users to create, edit, and delete.

    • View Support Needs, allows user view only access.


  • When creating an SDR return users can now choose if they wish to create the return using the old format or the new DSR format. The option Return Type has been added to the Data Processing section of the SDR screen. The Return drop down updates to offer only relevant return sets for the chosen return type.

    Returns created using the DSR Return Type are produced to meet the new DSR output requirements.

    The output files are in a CSV format with the following parameters.

    With list rows, where each row contains values separated by commas. The first row of the .CSV file contains the column titles. These describe the data in each column. eg.

    • Provider Code,Student Identification Code,Gender,Name ID Code

    • 1234,5678901234,1,LEE A 2345,3567892345,2,VAN M

    If there are commas in data, then the data is enclosed in double quotes. eg.

    • Gender,Name ID Code

    • 2,"JR, A"

    Numbers do NOT have commas

    Columns with multiple entries e.g Iwi, ethnicity are separated by semi-colon. eg.

    • Name ID Code,Ethnicity

    • "JR, A",111;121;129,

    The output files are named as follows:

    • Learner file - LEAR[Providercode].csv

    • Course Register - REGT[Providercode].csv

    • Course Enrolment File - ENRL[Providercode].csv

    • Course Completion File - COURCOMP[Providercode].csv

    • Qualification Completion File - QUALCOMP[Providercode].csv

  • When completing the return for DSR 2024 the following fields are included in the output:

    • LEARNER

      • DISAB_STATUS

      • DISAB_SUPPORT_NEEDS (up to 7 concatenated with semi-colon)

    • COURSE REGISTER

      • DISC_COURSE_TUITION_FEE (with 2 decimal places)

      • DISC_COMPULSORY_CRS_COST_FEE (with 2 decimal places)

  • When completing the return for DSR 2024 the following fields are no longer included in the output:

    • LEARNER

      • DSA Indicator field

      • Disability Indicator

      • Fees Free Eligibility Indicator

    • COURSE REGISTER

      • Stage of Pre-Service Teacher Education Qualification

      • Internet Based learning indicator

      • Embedded Literacy and Numeracy Flag

  • When completing the return for DSR 2024 the following fields are have been updated in the output:

    • LEARNER

      • Date of Birth format is now DD/MM/YYYY (was DDMMYYY)

      • IWI AFFILIATION (up to 6 concatenated with semi-colon)

      • ETHNICITY (up to 6 concatenated with semi-colon)

      • Total Fee for Domestic Student is output with 2 decimal places

      • Maxima Exempt Fee is output with 2 decimal places

      • Tuition fee paid by international fee paying student is output with 2 decimal places

    • COURSE REGISTER

      • Course Tuition Fee is output with 2 decimal places

      • Tuition fee paid by international fee paying student is output with 2 decimal places

      • Compulsory Course Costs Fee is output with 2 decimal places