New data management grids

Additional bulk data management grids have been added for the following ares:

• Learner Manager > Off Venue Activities

• Curriculum Manager > UI Initiatives

• Curriculum Manager > UI Accreditations

• Curriculum Manager > UI Mod Cost Centres

Record HESA Data for a Learner

Record HESA Data in Curriculum Details

Added bulk options for HESA Data Futures data fields

Staff can now flood fill the following fields:

• Curriculum Manager > UI Initiatives > Valid From and Valid To

• Learner Manager > Is Active and Include in Data Return

Not applicable

New web services

The following fields can now be added to Ontrack screens using Designer:

• OFF_VENUE_ACTIVITIES.ACTDURATION

• OFF_VENUE_ACTIVITIES.ACTDURATIONTYPE

• OFF_VENUE_ACTIVITIES.ACTENDDATE

• OFF_VENUE_ACTIVITIES.ACTSTARTDATE

• OFF_VENUE_ACTIVITIES.ACTTYPEID

• OFF_VENUE_ACTIVITIES.COUNTRY

• OFF_VENUE_ACTIVITIES.HOSTID

• OFF_VENUE_ACTIVITIES.HOSTIDTYPE

• OFF_VENUE_ACTIVITIES.MOBSCHEME

• OFF_VENUE_ACTIVITIES.MODINSTID

• HESA_SUPERVISOR_ALLOCATIONS.REF2021UNITOFASSESSMENT

• HESA_SUPERVISOR_ALLOCATIONS.SUPALLHESAID

• HESA_SUPERVISOR_ALLOCATIONS.SUPALLPROP

• HESA_SUPERVISOR_ALLOCATIONS.PEOPLE_UNITS_ID

Not applicable

HESA Data Futures output

The MODCOUNT field has been removed from the HESA Data Futures output for England, Northern Ireland, and Scotland.

Not applicable

Attaching student type to fee waiver in Reference Data

You can now select a student type against a fee waiver in Reference Data > Special Defaults. This change enables a fee waiver to be applied against a group of learners and any special defaults attached to the student type will cascade down.

Special Defaults

Update Partial Return Section in the ILR Processing Screen

The partial return section of the ILR processing screen has been updated to enable the selection of the following items:

• Community Learning / Tailored Learning

• Adult Skills / Adult Skills Fund

Output ILR

Update Support Fund Manager

Support Fund Manager has been updated to correctly handle ILR aims with funding model 38 marked against them when calculating FAM dates for a learner, or updating ILR for a learner, so that staff members can create the correct Funding and Monitoring records in the ILR.

Not applicable

ACL and AFL provision types

Update to enable users to delete codes from the ACL/AFL grids in reference data.

Not applicable

Error surfer validation rules updates

The error surfer mappings have been updated with the new validation rules for the following funding years:

• 29-31 - FY29

• 29-31 - FY30

• 29-31 - FY31

Not applicable

Create copies of selected LARS tables in the ebs Schema

When importing the LARS .mdb file into ebs, and selecting the Learning Aims option, there are now new tables in ebs that are populated by the LARS import process. The tables are as follows:

• Core_LARS_Funding

• Core_LARS_DevolvedFunding

• Core_LARS_Validity

• Core_LARS_AnnualValue

• Core_LARS_Learning Delivery

This enables you to see the different funding rates, new ASF, old matrix rates, and devolved area funding rates after importing the latest LARS data into ebs.

Importing Learning Aims

ILR import file updates

The ILR import file has been updated as follows:

• Learning Delivery Monitoring codes have been added as follows:

  • LDM 392 LDD Apprenticeships English and Maths flexibilities

  • LDM 393 Accelerated delivery

  • LDM 394 Multiply Randomised Control Trials

  • LDM 395 Project S Pilot for Adult Skills Fund Providers

  • LDM 322 Residential Courses

  • LDM 382 Free Courses for Jobs (Level 3 Offer) for Low Wage Learners

  • LDM 388 Adult Education Budget procurement 2023

• Devolved Area Monitoring codes have been added as follows:

  • DAM 073 Software Driven Distance Learning

  • DAM 074 LOT 1 Procured activity – priority provision

  • DAM 075 Residential Courses (devolved)

  • DAM 076 LOT 2 Procured activity – priority provision

• Devolved Area Monitoring codes have been removed:

  • DAM 011 Level 2 contingency

  • DAM 012 Level 3 contingency

• Qualification on Entry (QUALENT) field has been added as follows:

  • P55 T Levels

• Major Source of Tuition (MSTUFEE) Fees field addition and updates as follows:

  • Code 10 Student Loans Company (SLC)

  • Code 2 English or Welsh LEA award

• NLM code has been removed as follows:

  • Code 21 Learner in receipt of tutoring funded by the 16-19 tuition fund

You can download the latest LARS file from the UK government website. For more information, go to Learning aim reference service (LARS).

Not applicable

Changes to Intramural/Extramural Attendance Reference Data

Intramural/Extramural Attendance reference data for which changes have been reverted in relation to the fields requiring capture for 2024. That is, codes 1 to 4 are active and codes 5 to 10 have been removed.

Intramural/Extramural Attendance (2.9)