Learners can share their DfE education record during an online application

You can now use DfE education record sharing in Ontrack Learner Hub. This feature enables learners to give your institution permission to retrieve information from their Department for Education (DfE) education record during an online application.

After EBS confirms that a learner has a DfE education record, it automatically requests a six-digit share code from DfE VERA. The code appears in the learner’s application, and the learner receives a push notification in the DfE Education Record app.

The learner enters the code in the app to authorise DfE to share their education record with your institution.

The feature includes:

• An automatic share-code request after EBS finds the learner’s education record.

• An in-progress message while EBS requests the code.

• A read-only, six-digit share code.

• A push notification in the DfE Education Record app.

• A five-minute countdown showing when the code expires.

• An option to request a new code if the current code expires.

• Up to three retries if EBS cannot retrieve a code.

• An option to cancel the request and return to the application.

There is no limit to the number of replacement codes a learner can request when a code expires. The three-retry limit applies only when EBS cannot retrieve a code.

Configuration

To make this feature available, configure the required institution settings and enable the DfE Education record - enable app setting.

This setting enables both the initial education-record check and the subsequent share-code request. You do not need to assign any additional roles or permissions to learners.

What is DfE education record sharing?

How to share DfE education record

Set up Ontrack Learner Hub for DfE education record sharing

DfE VERA integration institution settings