03 March 2025

Import a Declined Fee File

Use the Non Payment Details screen to view details of declined fee responses that have been returned from StudyLink. The declined fee file (.dec) supplies information to education providers when fees will not be paid for a particular student.

To import a declined fee file:

1. Select the Non Payment Details tab.

   

2. Click the Import StudyLink File button on the StudyLink Commands ribbon.

   

   The Import StudyLink File window is displayed.

   

3. Click the Browse button adjacent to the Please select a file to import field.

   

   The Open window is displayed.

   

4. Search for and select the relevant file, and then click the Open button.

   

   The import is carried out and the details displayed in the Import StudyLink File window.

   

5. Click Close.

   The Non Payment Details screen then displays the learner records in the table. Partially Matched records are displayed by default. Use the Auto-Match Status list to select Matched or Not Matched records, as required.

   

On completion, you can then do the following:

• Automatically or manually match learners
• Process the matched records
• Discard unmatched records