12 March 2026

Edit learner groups

Use group management to view or edit learner groups, add learners to a group, or move learners between groups.

View or edit learner groups

  1. On Ontrack Staff Hub, go to Group management > Learners and then search for the relevant learner group. You can search for course groups using the following criteria:

    • Course code

    • Occurrence

    • Groups

    Note that you can also sort and filter the search results using the column headers to find specific learner groups. For example, to show only learners containing the phrase Cara. When you have selected the required criteria, select Search and display results.

  2. For the required learner, go to Actions > View or edit learner groups.

  3. Go to groups and then select Edit mode. Then, you can edit whether the group is selected for the learner or change the group start date.

Add learners to a group

  1. On Ontrack Staff Hub, go to Group management > Learners and then search for the relevant learner group. You can search for learner groups using the following criteria:

    • Course code

    • Occurrence

    • Groups

    Note that you can also sort and filter the search results using the column headers to find specific learner groups. For example, to show only learners containing the phrase Cara. When you have selected the required criteria, select Search and display results.

  2. Select Add learners to group to open the add learners to group wizard and then complete the following steps:

    Set group
    Select the Desired group and the Effective from date.
    Search learner
    Search for a specific learner by Name or Person code, or select the required learners from the list.
    Confirm add group
    Review the selected learners and then Confirm and add group. The selected learners are then added to the selected group.

Move learners between groups

  1. On Ontrack Staff Hub, go to Group management > Learners and then search for the relevant learner group. You can search for learner groups using the following criteria:

    • Course code

    • Occurrence

    • Groups

    Note that you can also sort and filter the search results using the column headers to find specific learner groups. For example, to show only learners containing the phrase Cara. When you have selected the required criteria, select Search and display results.

  2. Select Move learners between groups to open the move learners between groups wizard and then complete the following steps:

    Set group
    Select the Current group, Desired group and the Effective from date.
    Search learner
    Search for a specific learner by Name or Person code, or select the required learners from the list.
    Confirm add group
    Review the selected learners and then Confirm and move group. The selected learners are then moved to the new group.