11 March 2026

Create interview slots

You can create interview slots using a guided four‑step wizard. This process helps you set up each slot accurately and ensures all essential details are captured.

Create an interview slot as follows:

  1. On EBS Ontrack Staff Hub, go to Interview management and then select Create new interview slot. Then, enter the required details, in this step, you must provide the core information for the interview slot. The fields are grouped into required details and further details as follows:

    2. Required details

    You must complete these fields before you can continue:

    • Event Code

    • Event Name

    • Session

    • Interview Date

    • Start Time

    • End Time

    • Maximum Learners

    The Continue button stays disabled until all required fields are complete.

    Further details (optional)

    You can add extra information if you need to:

    • Organisation Code

    • Owning Organisation

    • Offering Organisation

    • Event Notes

    • Allow Booking (enabled by default)

  2. Select a room, in this step, you choose a suitable room for the interview. You can search by:

    • Room code

    • Location

    • Capacity

    Advanced filters are available if you need more specific results. Note that search results appear in batches. If more rooms match your search, select Load More to view them. You can only select one room.

  3. Select interview staff, you can search for and select staff who will take part in the interview. You can search by:

    • Room code

    • Location

    • Capacity

    You can select multiple staff members, but this step is optional. If no staff are needed, you can continue without choosing anyone.

  4. Confirm and create, the final step shows a summary of everything you’ve selected:

    • Interview Slot Details

    • Selected Room

    • Selected Staff

    If you need to change anything, select Edit to go back to the relevant step. When you select Confirm and Create, EBS creates the interview slot and adds it to the interview management dashboard.

Recurring interview slots

You can also create multiple slots at once using recurrence settings. You can choose:

  • Daily, weekly, or monthly patterns

  • An end date or a set number of occurrences

  • Time‑based or date‑based repetition

A summary of the pattern appears before you confirm the creation. When you confirm, the system generates all slots that match the recurrence settings.