Use the Learner Attendance Functionality

The Learner Attendance screen allows you to manage the absence records for a specific learner. It also contains the records that the learner logged themselves in ebs: ontrack Learner Hub.

It can be opened by clicking the Learner Attendance button on the Start ribbon.

Note: To use this functionality the user must have the following permissions, found under ebs: shape Registers:
- Run Reports - Registers
- View all Registers

Learner Attendance button

The Learner Search is displayed, as a learner record must be selected in order for the screen to be displayed.

Learner Search

Search for and selecting a learner displays the Learner Attendance screen.

Learner Attendance screen

Use the Learner Attendance screen to:

Add or edit a record

To add or edit a record:

Click the Add button on the Learner Attendance ribbon.

A new record is added to the grid.

Alternatively, select an existing record.
Enter or edit the details in the relevant fields in the Planned Absence Details panel.

The fields on the Planned Absence Details panel are described in the following table.

This field	Holds this information...
From Date	The start date of the absence.
Whole Day	Whether the absence lasted for the whole day. Selecting this check box hides the time fields from the From Date and To Date fields.
To Date	The end date of the absence.
Reasons	The reason for the absence. These are defined in the Absence Reasons reference data. If the Whole Day check box is not selected, the drop-down is populated with absence reasons where the Usage Code has the Partial check box selected.
Exemption Certificate	Whether the learner has an exemption certificate.
Comments	Any comments regarding the absence.

Click Save.