What are eRegisters?
Use eRegisters in Ontrack Staff Hub to record, review and submit learner attendance for register events assigned to you.
You can:
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Mark learners as present, absent or late.
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Apply the same attendance mark to multiple learners.
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Save an incomplete register and finish it later.
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Generate a PIN that learners can use to report their attendance.
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Verify attendance reported by learners.
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Edit a register after it has been submitted.
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View information about the register, assigned staff member, room and selected learner.
Before you begin
Your institution must have the EBS4Agent5eRegister licence to enable eRegisters in Ontrack Staff Hub.
The options available to you depend on your permissions, institution settings and register configuration.
Permissions
To edit a submitted register, you must have the Edit Marked Register role in the EBS Ontrack Edit Marked Register group in User Management.
Institution settings
The following institution settings affect the options available on the Mark Register page:
| Institution setting | Effect |
|---|---|
| Enable One-Select register marking? | When set to Y, you can use one-select buttons to apply the default positive or negative mark to a learner. |
| Record late minutes on eRegisters? | When set to Y, you can record the number of minutes that a learner is late. |
| Preserve existing marks when filling down? | When set to Y, Fill Down does not replace marks that have already been entered. |
| Validate empty marks | When set to Y, the Verify Learners page can include learners who do not have a register mark. |
Default positive and negative marks are configured in Register Usage Codes reference data.
Register marks
Use the Mark list to select an attendance mark for each learner. You can also use the keyboard shortcut associated with a mark, if one has been configured.
For UK users, the following settings in Register Usage Codes reference data affect which marks you can use:
Not available in Agent: The mark does not appear in the Mark list. You cannot use Fill Down to replace an existing mark that has this setting.
Cannot be overwritten in Agent: The mark is read-only when it is already assigned to a learner.
One-select marking
If your institution has enabled one-select marking, use a positive or negative one-select button to apply the corresponding default mark to a learner.
Your institution configures the default positive and negative marks in Register Usage Codes reference data.
Recording lateness
If your institution allows late minutes to be recorded, use the Late field to enter the number of minutes that a learner is late.
You must first select a valid late attendance mark. A mark supports lateness when its Late checkbox is selected in Register Usage Codes reference data.
Exam registers for UK users
For an exam register, the Candidate Number column shows each learner’s candidate number. The value displayed depends on the examination board type.
The column is not displayed for non-exam registers.
Saving and submitting registers
When you have entered the attendance marks, you can:
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Select Finish Later to save your changes without submitting the register.
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Select Submit Marks to submit the register.
After you select either option, Ontrack Staff Hub displays a confirmation message.